OCTOBER 2022 ASSOCIATION GENERAL MEETING
DATE / TIME Sunday 30th October 2022/6:10 pm
ATTENDANCE 28
VENUE: Virtual/Zoom App
Minutes Prepared By: The Secretariat
AGENDA:
1. Prayer, Reading and Adoption of Minutes of September Association Meeting
2. Opening Remarks by the Chairman
3. Matters Arising
4. Welfare Report- End of Year Activities
5. Other Reports, A.O.B.
6. Adjournment of meeting & Closing Prayers.
Highlights
1. OPENING PRAYER, READING and ADOPTION OF JUNE MINUTES OF MEETING
The meeting commenced at 6.10pm with an opening prayer by Mrs. Ebelechukwu Enedah. The highlights of the Minutes of Meeting (MoM) for September were read out by the Gen. Sec. Mrs. C. Toyin-Olatayo. Following no objections from the house, the MOM was moved for adoption by Mr. Adeoye and seconded by Mr. Austin Okonkwor.
2. CHAIRMAN’S OPENING REMARKS
The chairman welcomed and appreciated everyone for their time and interest in being part of the progress of the estate. The exco will also appreciate feedback with respect to the timing of the monthly meetings if it is not convenient as we are worried that we don’t get the kind of attendance and participation expected since the meetings now hold virtually.
Water Quality- this week we had planned for a shutdown to enable cleaning and re-painting of the overhead tank. However, observing the weather forecasts and because we have only one overhead tank, we have had to push forward the execution date and we are hopeful that the new advised date will work as planned. It will involve draining out the whole water, scrubbing, chipping, coating with anti-rust and then painting. There is also the plan to get the second overhead tank. This project alongside other pertinent issues were discussed with the MD of LG. Recently we received a cheque from LG (for 3 items he had mentioned- Overhead tank, transformer re-purchase and armored cable replacement) which was termed a part payment, but we do not know the total amount he is planning to offer. Part of this amount will be used for the overhead tank we want to build. We have started engaging some vendors and we are using this opportunity to let residents know that RFQ’s can be sent in for this project.
Blocked Canal (between the main estate and Island)- we had waited for the mud to cake as planned but we also took a chance to use a swamp buggy and a truck to clear the mud and it will be a routine thing. However, we are still exposed to some mud seeping in because of the dredging and sand filling work going on behind the fence at that side of the estate. We had discussed with the MD of LG because we believe he should be in a better position to engage the developers to let them know the impact of their sand filling particularly because we found out that this specific canal was not identified in the masterplan of one of the estates. His response was that he was going to engage someone to do a follow-up.
Independent Power Project- Some months back, the house had been informed that an agreement had been entered into with an IPP provider and they had given December 2022 as commencement date. However, in recent times, they have experienced delay with the completion (piling work) at the location where they will be siting their generator and the CNG. The commencement date being offered to us now is between March and April 2023. Information received is that the contractor handling the piling work at the location had stopped the job (due to increased diesel cost not earlier factored and was calling for a renegotiation with the developer of the estate (not the IPP company).
Noise Pollution from Barking of Dogs- All those involved particularly at the high-rise area, have been served letters to address the noise issue within a specified date after which sanctions will kick in. The estate security personnel have also been asked to do a follow-up especially for anyone with a security dog (as these produce loud noises) that disturb their neighbors.
LAWMA Refuse Bin Mandate- A letter was received from LAWMA with a follow-up visit to our estate. They had come with a lot of the new bins for purchase, and our response was that we need to engage residents first. The feelers we are getting is that LASG is working to enforce the use of two (2) Bins: one for burnable refuse(blue) and the other for recyclable items(green). They have also mentioned that we can choose not to purchase the bins from LAWMA but it is mandatory for each house to have 2 bins and the bins should meet the advised requirements including color coding. We reached out to other estates on Chevron Drive and one confirmed that they have since adopted the new regulation while the second estate confirmed that they were progressing with it. The program was launched at VGC during the world environment day. The offer given for the bins is N42,000 which can be paid in installments.
Elevators for High-rise- One of them is not in the right shape now and when we reached out to the installer, they said there was no SLA with the estate developer and as such they will not be maintaining the elevator unless the estate chooses to have an SLA with them. And for that to happen we have discussed the need to have a card reader for elevator users and this is what will be used to generate funds for the maintenance of the elevators. We have received a quote from Balosh (the same company that installed the turnstile at the entrance gate).
Hawkers in front of the Estate- We have engaged severally both at State and local government level without much impact and we have been accused that residents are also encouraging the activities of these hawkers by patronizing them. We are taking another measure right now, though it may not be lasting as the hawkers leave for a while and then reappear. So, we may need to look at having a budget to mobilize taskforce to displace them intermittently. We also plan to put up signposts and distribute flyers as additional warning. We had in the past also tried to engage the people at the settlement beside us but there is a conflict of interest as they seem to be collecting royalty from the hawkers.
Comments
- A resident expressed empathy for the hawkers being that it is their only meagre source of livelihood especially if they are not blocking the estate entrance and are not a security threat. The chairman further clarified that apart from the security exposure, the hawkers generate waste which they throw into the front canal, and we have had to be responsible for clearing the canal from time to time. Same thing from the cab drivers who sleep overnight and then use the canal for their human waste. Another resident also opined that allowing a few hawkers just sends across a message that the place is suitable for hawking and this continues to attract more of them thus making the area unsightly and it might turn into a full-blown market.
- A resident asked how many elevators have been installed so far in the estate. The asst fac sec responded that we have two commissioned at blocks D2 and D3.
- There was also a question to find out if there is a playground project at the front section at the extension side of the estate. The chairman responded that the exco had earlier walked around the estate and identified a few areas where we can have small play areas for children and the area being enquired on, is one of them. The plan has not changed while we contend with other pressing issues.
- There was a question for feedback from the integrity tests conducted on D-Blocks. The chairman responded that a follow up will be done with Lekki Gardens. He is aware that the developer will not want a repeat of past incidences with regards to building collapse.
- A resident is okay with the decision of the estate in regards to the new LAWMA rule but however requests that residents be allowed to source for the bins as he believes that it may be sourced cheaper elsewhere. The chairman responded that since the agency has already given the option, a survey will be rolled out for residents to choose which option he is preferable for them. The number of those who would like to purchase from the agency, will be compiled and the requested number is purchased. He also hinted that the agency may from time to time send officers to check for compliance as such for those who choose to source the bins themselves, they will need to comply within reasonable time. A resident also suggested finding out the price of the bin in the open market.
- A resident asked about the update with regards to dispatch riders being allowed to drive into the estate and the possibility of extending the cut-off time till say 10pm. It was fully discussed and agreed at the September meeting not to allow them drive in. On the extension of the timing, the security committee can have a look at it again; the decision is not to allow them in once it is dark. On the question of security accepting the parcels on behalf of residents, that will be a personal agreement between the resident and the CSO.
- A resident spoke about the space constraints with having 2 bins per house especially in areas with shared occupancy (such as the maisonettes and BoF). The exco had expressed the same concern and asked if the estate can have the big dumpsters. The response was that those heavy bins had been done away because of the weight issue when lifting into the refuse truck. So, it will be standard bins for all types of apartments. But it is something we can review with the agency.
- In response to a question on what has been done regarding the hawkers at the front of the estate, the chairman outlined all that has be done prior to now: collation of pictures showing the impact of these of these activities, which was forwarded to Lag State Min of Environment, engagement with a Local Government official who was taken round the area, mobilization of task force who came around but went ahead to discuss with the “ghetto boys” and came back to state that there are still some issues that needed to be resolved first. (Please refer to the report above that shows plans to address this issue).
- There was a request for update on the tap between D8 and D9 that had been removed. The chairman responded that it will be taken up with the plumbers and we will revert.
3. WELFARE REPORT
The welfare secretary appreciated everyone that has supported them so far. They have a lot of activities they will have liked to do but there were certain constraints. In the current year they were able to have:
Sports Camp (April)
Summer skills and lifestyle camp (August)
Summer Fun Day (August)
Training for the Estate Cleaners and Security Personnel (August)
Plans for the rest of the year:
Christmas Tree Lighting and Carol Carnival- Saturday 3rd December
End of Year Party for Children- Saturday 10th December
End of Year Party(Adults)- Friday 9th December
New Year’s Eve Bon Fire- 31st December
An appeal was made for sponsorship and partnership: Corporate, SME’s and Individuals. Street/Roads can team up to decorate their roads or any specific public areas like the estate gate, playground etc.
Cash and Kind donations for the EOY parties
Gifts for the children
Branding opportunities on Tee shirts and corporate gifts
Christmas decorations
Food, drinks and fireworks for the bonfire night.
Some of the corporate sponsors for the events already held this year were: Reposebay Human Resource, Timas Bread/Dulio Nig Ltd. and JustFruities
Other activities they would like to include next year: Resume the Fitness Club, Kids sports club, Football Games Happy Hour and work on the children playground.
4. FINANCE, FACILITY AND POWER REPORTS
The above monthly reports have been sent via email and were also reposted during the meeting. Residents can send in any queries to the Gen Sec and/or Asst Gen Sec.
5. CLOSING REMARKS
The Chairman thanked everyone for their attendance and input at the meeting. The meeting was moved for adjournment by Mrs. Olaronke Agunbiade and seconded by Mr. Ifeanyi Okafor. Closing prayer was made by Mrs. Chioma Toyin-Olatayo and meeting ended at 7.28pm.
ATTENDANCE
1 Joseph Ibidun 23 Adeoye
2 Akin Opaleye 24 John Oyelakin
3 Chioma Toyin-Olatayo 25 Lateef Ogunsola
4 Timeyin Baiyekusi 26 Ibiyemi Odufuwa
5 Stella Billy-Ashogbon 27 Katherine Okpeaye
6 Ifeanyi Okafor 28 Samuel Appiah
7 Omeiza Makoju 29 Arowolo Olugbenga
8 Rasheedat Ninalowo 30 Lekan Ayangbola
9 Kate Ebinum 31 Dipo Akande
10 Grace Ake 32 Tope Ilusemiti
11 Lakin 33 Efosa
12 Alex Mbakogu 34 Chioke Ike
13 Kingsley Onyia 35 Ugo
14 Austin Okonkwor 36 Aliu
15 Sherif Lawal 37 Ejalen
16 Anthony Akpede 38 BOA
17 Yinka Omiwade 39 Gbenga
18 Austen Avwunufe 40 Huawei P Smart
19 Okechukwu Okonkwo
20 Ibrahim Ninalowo
21 Erome Utunedi
22 Joyce O.
0 Comments